Generate QR Coded Student TC on Shala Darpan
In the ever-evolving landscape of Rajasthan’s school administration, the Shala Darpan portal stands as the definitive digital backbone. For school heads, clerks, and teachers, the process of issuing a Student Transfer Certificate (TC) has transitioned from a manual, paper-heavy task to a sophisticated digital workflow.
As we move through the 2025-26 academic session, the integration of QR-coded TCs has become mandatory. This isn’t just a technical upgrade; it’s a security protocol designed to eliminate document fraud and streamline student mobility across districts. If you are looking to generate a student TC that is legally valid and instantly verifiable, this guide provides the professional, step-by-step clarity you need.
Why QR-Coded TCs Matter
In previous years, a TC was merely a printed document with a school stamp. Today, the Integrated Shala Darpan (ISMS) system embeds a unique, encrypted QR code into every finalized certificate.
When a receiving school scans this code, they aren’t just looking at a digital image—they are accessing a live verification link on the Rajasthan Education Department’s servers. This ensures that the student’s Scholar Register (SR) number, academic history, and Jan Aadhaar-linked identity are authentic. For school administrators, mastering this process is essential to avoid administrative blocks and parent grievances.
Phase 1: Pre-Generation Audit
I cannot stress this enough: Never attempt to generate a TC before auditing the student’s digital profile. Most portal errors occur because of “Data Mismatch.”
Before clicking the TC module, verify the following in the Student Tab:
- Format 5 & 9 Completion: Ensure the student’s name, father’s name, and Date of Birth (DOB) match the physical Scholar Register (SR). In 2026, any discrepancy with the Jan Aadhaar e-KYC will trigger a validation error.
- Result Entry: The student must be “Promoted” or “Qualified” in the previous class’s result module. If the result is not locked, the TC will not reflect the correct “Last Class Attended.”
- Subject Mapping: For Class 10 and 12, ensure vocational or third-language mapping is accurate.
Phase 2: Master Step-by-Step Guide to Generating TC
Follow this exact sequence to ensure the portal renders the QR code correctly.
Step 1: Portal Authentication
Log in to the Official Shala Darpan Portal using your School NIC-SD ID and password. Ensure you are using the latest version of Google Chrome or Microsoft Edge, as outdated browsers often fail to load the QR generation scripts.
Step 2: Navigating to the TC Module
On the main dashboard, click on the ‘Student’ (विद्यार्थी) menu. From the dropdown, select the option ‘Student Exit/TC Issue.’ This is the centralized hub for all departure-related documentation.
Step 3: Student Identification
You will be prompted to enter the student’s SR number. While the system allows for a name-based search, I highly recommend using the SR number to avoid accidental “Duplicate Identity” errors. Click on the ‘Search’ button to pull up the student’s live record.
Step 4: Entering Withdrawal Details
The portal will ask for specific details regarding the exit. Be precise here:
- Reason for Leaving: Common reasons include “Higher Education,” “Parent’s Transfer,” or “Withdrawal by Parent.”
- Date of Leaving: This must be the actual last date the student attended or the date of the application.
- Character Certificate: You can simultaneously generate the character certificate here.
Step 5: The “Draft TC” Review
Click on ‘Generate Draft TC.’
Important Note: The Draft TC does not contain a valid QR code. It is marked with a watermark and is meant solely for the Institutional Head (HM) to verify the spelling and dates. Check this against your physical SR Register one last time.
Step 6: The Final Lock and QR Generation
Once you are 100% certain of the data, click the ‘Final Lock’ button. In the 2026 update, this may trigger an OTP sent to the registered mobile number of the HM or the Shala Darpan in-charge. Once locked, the portal will generate the final version, now featuring a crisp, scannable QR code at the top or bottom corner.
Phase 3: Troubleshooting “Missing QR Code” and Portal Glitches
If you have finalized the TC but the QR code isn’t appearing, don’t panic. These are usually environmental technical issues:
- Pop-up Blockers: Your browser might be blocking the “Print Preview” window. Look for a small red ‘X’ in your address bar and click “Always allow pop-ups from this site.”
- Network Timeout: QR codes are fetched via a secure API. If your internet is slow, the text might load but the code won’t. Use Ctrl+F5 to force a hard refresh.
- PDF Saving: Always save the TC as a PDF first rather than printing directly from the web. This ensures the QR code’s resolution remains high enough for scanning.
FAQs
Can I edit a TC after the final lock?
No. Once the “Final Lock” is applied and the QR code is generated, the record is pushed to the Bikaner Directorate’s central server. If a mistake is discovered later, the school must send a digital “Unlock Request” to the CBEO (Chief Block Education Officer). Only after they approve the request at their level can you edit and regenerate the TC.
How do I issue a “Duplicate TC”?
If a parent loses the original QR-coded TC, you do not “issue” a new one from scratch. Navigate to the ‘TC Book’ or ‘Status’ section in the module, find the student’s record, and select ‘Print Duplicate.’ The system will track this as a second issuance for audit purposes.
Explore our “latest updates” Section for more guides
Final Professional Advice for School Admins
The transition to digital governance is about accountability. As a school administrator, your digital signature—manifested through the “Final Lock”—is a legal attestation of the student’s record. Always maintain a physical “TC Issue Register” where you record the TC Number and Date of Issue generated by the portal. This cross-referencing is vital during annual inspections.
